Privacy Policy

At Aspen Leaf Networks, we take your privacy seriously and want you to feel comfortable using our cloud. While we do collect personally identifiable information on our website, we will never sell or share it with third parties. We make every effort to protect your information, as you’ll see here.

The purpose of our Privacy Statement is to demonstrate our firm commitment to the privacy and protection of all persons who provide personal data to Aspen Leaf Networks and its affiliates. This Privacy Statement describes the ways we collect information from and about you, and what we do with the information, so that you may decide whether to provide information to us.

By visiting Aspen Leaf Networks websites or are otherwise providing your personal information to Aspen Leaf Networks via any other means, you are accepting and consenting to the practices described in this Privacy Statement.

For purposes of this Privacy Statement, the term “visitor” includes visitors to our websites who are not yet customers, those who become customers, as well as those who do not become customers; whether you upload information to our websites, download it, or are merely visiting our websites. You can choose not to provide certain information when using our websites but then you might not be able to take advantage of many of its features.

WHAT DO WE COLLECT AND WHERE?

The information we collect may include your personal information, such as your name, contact information, financial account numbers, IP addresses, Live Chat Messages, Telephone conversations, product and service selections, and orders or other things that identify you individually. Generally, we may collect information about you in the following manners:

• you may provide your personal information to us via chat, email or other written correspondence, telephone calls, web-based forms, or other means;
• we use automated technical means to collect information about all website visitors for example by use of cookies;
• via third-party providers; and
• Aspen Leaf Networks affiliates located in the European Union may provide Aspen Leaf Networks with personal information about their prospective or current customers.

Web Visit You may visit our Websites in any of the following ways:

• By using your browser to navigate to our Websites including (but not limited to) www.aspenleafnetworks.com, www.aspenleafnetworks.net
• By viewing an advertisement displayed on a third-party website that is served content by our web server;
• By viewing an email that is served content by our or a third-party web server.

When you visit our Website, our server logs your IP address (unique network addresses), the time and duration of your visit, and the time and duration of the pages on our website you view. If you arrive at our website by clicking a paid advertisement (including a paid search engine result) or a link in an email, then we will capture information that tracks your visit from that link. If you arrive at our Website by clicking a non-paid source, such as a link in a non-paid search engine result or an unsponsored link on another website, we may capture information that tracks your visit from that source to the extent we are able to do so. We may also capture information about your computer systems, such as your browser type and operating system.

We will likely place a cookie on your hard drive during the web visit. A cookie is a unique alphanumeric identifier that we use to help us identify the number of unique visitors to our Website, whether those visitors are repeat visitors and the source of the visits. Cookies cannot be executed as code or used to deliver a virus. Other servers cannot read them, and personal information cannot be gathered from them. They are simply an identifier shared between you and us to allow us to improve the services we offer to you through our Website. If you do not wish cookies to be placed on your computer, then they can be disabled in your web browser. The option to do so is normally found in your browser’s “security settings” section. However, please note, permanently disabling cookies in your browser may hinder your use of our Website as well as other websites and interactive services.

A web beacon, also known as a web bug, is a small graphic (usually 1-pixel x 1 pixel), that is embedded in a web advertisement, email, or page on our website, but is invisible to you. When you view a page on our website, an email or an advertisement your web browser will request the web beacon from a web server, which in turn will set a cookie in your web browser containing a unique identifier. This unique identifier will be linked to log information that is used to track your movements on our website to determine the effectiveness of content and advertising campaigns.

We do not collect personal information about you as part of a web visit, but web visit information may be tied to other information (including personal information) we collect from you via chat, web forms, and the other means we describe in this Privacy Statement.

Links to Non-Aspen Leaf Networks Websites

We may provide links to third-party websites for your convenience and information. The privacy practices of those sites may differ from Aspen Leaf Networks practices and are not controlled by Aspen Leaf Networks and covered by this Privacy Statement. We do not make any representations about third-party websites. We encourage you to review their privacy policies before submitting your personal data.

Personal information received from the EU and/or Switzerland

• When Aspen Leaf Networks is a data controller – Safe Harbor compliance Aspen Leaf Networks complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. Aspen Leaf Networks has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement, with respect to the personal data we collect from EU and/or Swiss data subjects or receive from our affiliates located in the EU and/or Switzerland, such as information regarding service requests, service orders, handling orders, delivering services and processing payments. To learn more about the Safe Harbor program, and to view Aspen Leaf Networks’ certification, please visit http://www.export.gov/safeharbor/.

• When Aspen Leaf Networks is a data processor -Aspen Leaf Networks’ obligations with respect to personal data for which Aspen Leaf Networks is solely a data processor, such as personal data that Aspen Leaf Networks’ customers store or transfer using Aspen Leaf Networks’ technology hosting services, are defined in its agreements with its customers and are not included in this Privacy Statement. In those circumstances, Aspen Leaf Networks receives personal data from the EU as an agent of the customer merely for processing and is not required to apply Safe Harbor principles to that information. The customer will remain responsible for the personal data that it collects and processes and for the compliance with applicable data protection laws.

Sensitive Information. We will not intentionally collect or maintain, and do not want you to provide, any information regarding your medical or health condition, race or ethnic origin, political opinions, religious or philosophical beliefs or other sensitive information.

Children’s Online Privacy Protection. Our services are not designed for or directed to children under the age of 13, and we will not intentionally collect or maintain information about anyone under the age of 13.

WHAT DO WE USE THIS INFORMATION FOR?

Personal Information

We may use your information to process your service requests, handle orders, deliver products and services, process payments, communicate with you about orders, provide access to secure areas of the Website, recommend merchandise and services that might be of interest to you, to personalize your visit to our Website, and to enable us to review develop and continually improve the products services and offers we provide online. We also use this information to prevent or detect fraud or abuses of our Website and to enable third parties to carry out technical, logistical or other functions on our behalf.

Contact Information. We use visitor information to send information about our company to visitors and to get in touch with them when necessary. We also use the information we collect to improve the content of our websites and as training aides for our employees. Visitors are given the choice at the point when we request their information.

Financial Information and payment card details. We may ask visitors to enter credit card or account information to process orders for services placed with Aspen Leaf Networks or its affiliates. Financial information provided via our website or via the MyAspen Leaf Networks portal is transferred over a secure connection. We collect this information on a transaction-by-transaction basis and will not authorize the release of the information with anyone not directly involved in processing the transaction. This information may be encrypted and stored for logging purposes in accordance with applicable regulatory requirements.

Credit card numbers are used only for processing payments and are not used for any other purposes. When we use third party service providers for credit card processing services we will enter into a written agreement with such third party ensuring appropriate security and confidentiality measures are in place in safeguarding your personal data.

• We use web visit information to measure interest in and develop our web pages and marketing plans, customize the content you view on your web visits based on your activity on past visits and administer our Website.

• We use the visitors’ IP address to help diagnose problems with our servers and to administer our Websites. We use web beacons to count the number of times that our advertisements and web-based email content are viewed. We combine web beacon information with cookies to track activity on our website originating from advertisements and web-based email content.

• We use cookies to help us recognize visitors as unique visitors (just a number) when they return to our websites, for example, if there are 1,000 visits to our website on a certain day, we can use cookies to discover how many of those visits were made via the same browser (same visitor). We may also use the cookie to discover whether a certain visitor has visited our site more than once, and the source for each visit. We also use cookies to allow us to tailor content or advertisements to match your preferred interest; avoid showing visitors the same advertisements repeatedly; compile anonymous, aggregated statistics that allow us to understand how users use our site and to help us improve the structure of our Website (we cannot identify visitors personally in this way); count the number of anonymous users of our sites.

We use the information you provide to us via telephone calls, chat, email, web forms and other communications to correspond with you about services you may be interested in purchasing. If you elect to purchase a service online using a web form, we will use the information to establish your account. The information you submit in writing, such as chat, email, and web form information are archived and may be tied to information that we collect about your web visits. Your telephone call may be recorded for training purposes and we may enter the information you provide via telephone into our systems to use for the purposes described in this paragraph.

DISCLOSURE OF PERSONAL INFORMATION

Personal information we gather is for internal use only and will not authorize the release of this information to anyone outside Aspen Leaf Networks (except to third party service providers to Aspen Leaf Networks who perform functions on our behalf but in such event personal information will only be shared to the extent reasonably necessary to perform their functions and they will not be authorized to use it for any other function), unless you have consented to such disclosure.

Should you breach our terms and conditions or website terms, or if we are under a duty to disclose or share your personal data to comply with any legal obligation, we may disclose your information to a relevant authority. This may include exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction. We may release the information we collect to third parties when we believe it is appropriate to comply with the law, to enforce our legal rights, to protect the rights and safety of others, or to assist with industry efforts to control fraud, spam or other undesirable conduct.

We may release the information we collect to third parties, where the information is provided to enable such third party to provide services to us, provided that the third party has agreed to use at least the same level of privacy protections described in this Privacy Statement and is permitted to use the information only for providing services to us.

OPTING OUT OF COMMUNICATIONS

Aspen Leaf Networks gives you an opportunity to choose to opt-out of personal data being disclosed to third parties for a purpose incompatible with the purpose for which it was originally collected (except for meeting applicable legal requirements or permitting third party service providers who perform functions on our behalf as described in section 3 of this Privacy Statement), including your opting out of receiving future marketing mailings. We will not use your contact information to correspond with you about our services if you ask us not to. Please send your request to privacy@aspenleafnetworks.com or write us at Compliance Officer, Aspen Leaf Networks, Inc., 160 Inverness Drive West, Englewood, CO 80112. Please note that it may take up to ten days to remove your contact information from our marketing communications lists, so you may receive correspondence from us for a short time after you make your request.

SECURITY OF YOUR INFORMATION

Aspen Leaf Networks is committed to industry best practices approaches concerning security measures to prevent the loss, misuse, and alteration of the information in our possession. We use various security measures to protect the information we collect, as appropriate to the type of information, including encryption, firewalls, and access controls. We store information you provide to us on a computer system located in a controlled facility with a limited access. Visitor textual information is encrypted during transmission, our company databases are accessible only by Aspen Leaf Networks employees, contractors, and agents on a need to know basis and who have entered into and are bound by a confidentiality and nondisclosure agreement with Aspen Leaf Networks.

DATA INTEGRITY

Personal data we collect is relevant for the purposes for which it is to be used. Aspen Leaf Networks takes reasonable steps to ensure that data is reliable for its intended use, accurate, complete, and current.

RIGHT TO ACCESS YOUR PERSONAL INFORMATION

If you believe that any personal information we have about you is incorrect, or is, has been, or might be used inappropriately, please contact us at privacy@aspenleafnetworks.com, and we will take steps to correct or delete the information or restrict its use, as appropriate.

VERIFICATION

Aspen Leaf Networks utilizes the self-assessment approach to assure its compliance with its Privacy Statement. Aspen Leaf Networks regularly verifies that the privacy statement is accurate, comprehensive, prominently displayed, completely implemented and in conformity with the Safe Harbor Principles and conducts its self-assessment on an annual basis to ensure that all relevant privacy practices are being followed. Appropriate employee training is in place and internal procedures for periodically conducting objective reviews of compliance are in place. A statement verifying this self-assessment is signed by a corporate officer or other authorized representative at least once a year.

INQUIRIES OR COMPLAINTS

If you have a question or complaint about this Privacy Statement or our information collection practices, please contact us at privacy@aspenleafnetworks.com or write us at Compliance Officer, Aspen Leaf Networks, Inc., 160 Inverness Drive West, Englewood, CO 80112. We will investigate the matter and are committed to resolving any privacy concerns that you may have.

CHANGES

Our business changes constantly and our Privacy Statement may also change from time to time. You should check our website frequently to see recent changes; however, we will never materially change our policies and practices to make them less protective of personal information collected in the past without your prior consent.